Programs and Services

» Author Readings Program



Click here to watch our video guide for hosts.

Click here to watch our video guide for authors.

Inviting Writers to Your School, Library or Community
The SWG Author Readings Program makes it possible for people of all ages to meet and listen to their favourite Saskatchewan authors and storytellers. Schools, libraries, writing groups, community organizations and readers around the province have the opportunity to benefit from this program. SWG’s finest authors of every genre share the distinctiveness of their own stories when they visit.

One reading is defined as an author visit between 45 and 60 minutes long, during which the author reads from her or his work to an audience of preferred size; discussion or Q&A may be included. A workshop does not equal a reading, so please do not apply for workshops through this program.

Who Can Apply?
Each school, library, writing group, and community organization may apply for up to two SWG author readings per program year (from August 1 to the following July 31). Applications for readings are accepted throughout the year, but must be submitted at least four weeks prior to the event. After April 30 of each year host organizations may be permitted to apply for one additional reading, pending available funding.

Tips on How to Select, Contact and Host an Author Reading
It is important that you contact the author before you send in your application to ensure that he/she will be available at the selected time and date. SWG is unable to proceed until the author is confirmed.

Please note only authors that are members of the SWG may participate in this program.

  1. To assist you in selecting a writer for your event, the SWG's searchable online database is a directory of Saskatchewan Writers' Guild members. You may also want to look through the SaskBooks Catalogue.
    Hosts are encouraged to coordinate with surrounding communities to arrange mini-tours for authors.
  2. Consider the following questions when selecting an author:
    • What size is your audience?
    • What age group or grades will be included?
    • Is the author’s material appropriate for your needs?
  3. Contact the author to discuss:
    • the type of reading or topic you would like presented
    • the size and age of audience they are willing and comfortable presenting to
    • how the presentation will be delivered, i.e. content and subject matter, the format of the reading, what book they will be reading/discussing
  4. Confirm the date, determine the author’s mileage to and from the venue and finalize arrangements with the author. Reading dates may only be altered if they occur in the same program year. (August 1 to July 31 annually.)
    Discuss any special arrangements or equipment the writer may need. For example audio/visual, special seating arrangements, the kind of space they require (gymnasiums are not usually the best setting unless there is a sound system in place).
  5. Please ensure that you are familiar with the author’s work so that you can effectively introduce the author to your audience and/or prepare your audience.
  6. The venue should include adequate lighting, a sound system if required, a table and/or podium, as well as a chair (optional) and water for the author.

Remember that all conditions are subject to the approval of the writer.

How Much Does It Cost?    
The Host group pays a reading fee of $60. Host Reading Fees are paid directly to the SWG.

The Host group is also responsible for the costs of the writer’s meals, accommodations (where needed), as well as additional author requirements, and all related reading expenses, including facility rental and publicity. These arrangements must be made between the host and author prior to the reading.

NB: The Host group’s fee pays only a portion of the total Author Readings Program cost for each author. The SWG subsidizes the program, paying each writer a fee of $250 plus mileage costs directly. (The SWG will not cover mileage for writers living out of province. The minimal claimable travel expense they may submit is 20 km.)

Sponsor Acknowledgments
Please acknowledge the sponsorship of the SWG and our funders, SaskCulture and Saskatchewan Lotteries, during the introduction of your author. A sign may also be displayed during the reading. Please find templates for posters and signage on the bottom of this page.

Application Process

  1. Decide on the author you wish to invite, along with alternatives in case your first choice is not available.
  2. Contact the author(s) and book a tentative date before you make an application to SWG. Let him/her know that you are applying to the SWG Author Reading Program and that you will confirm the booking if/when your application has been approved.
  3. Send your application form (below) to the Saskatchewan Writers’ Guild at least four weeks before your planned event. You will know the status of your application in approximately two weeks after its submission.
  4. Once your reading is confirmed, you will be invoiced for your portion of the author’s fee, which you submit directly to SWG.
  5. Contact the writer to confirm the date and make final arrangements.
  6. After the reading is completed, please fill out and return the report form to the SWG office.

Submit your application by:

Mail, using the Author Readings Brochure
SWG Author Readings Program
c/o Saskatchewan Writers’ Guild
Box 3986
Regina, SK, S4P 3R9
Fax: 306.565.8554  
Online through the Application Form

The following forms are provided for your convenience:

For hosts:
Host Report Form - Fillable
Hosting Guidelines
Sponsor Acknowledgment Signage  
Readings Poster 

For authors:
Author Reading Claim Form - Fillable

Authors may only do up to a maximum of seven readings per program year (from August 1 to the following July 31). After April 30 of each year authors may be permitted to do up to three additional readings, pending available funding.

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