Programs and Services

» Author Readings Program

The Author Readings Program opens on August 25, 2020.

(For readings August 25, 2020 - July 31, 2021.)


Click here to watch our video guide for hosts.

Click here to watch our video guide for authors.


New for 2020-21:
 
If you are re-scheduling a reading from our 2019-20 season that was cancelled due to COVID-19, please indicate this in the notes section of your application. 
  • Readings may be done online or in-person. (Where in-person events are permitted, and provided they follow local public health guidelines as well as the guidelines of the organization where the event is held, and with the approval of the author who will be reading.) 
  • Hosts applying for in-person events must provide a virtual contingency plan in the event in-person gatherings are restricted. 
  • Events may not be recorded without the permission of the author. All recordings will be the intellectual rights and property of the author. Consider booking an author for multiple sessions (as opposed to recording their reading with the intention of replaying it) to ensure authors are paid fairly for their work. 

The SWG Author Readings Program makes it possible for people of all ages to meet and listen to their favourite Saskatchewan authors and storytellers. Schools, libraries, writing groups, community organizations and readers around the province have the opportunity to benefit from this program. SWG’s finest authors of every genre share the distinctiveness of their own stories when they visit.

One reading is defined as an author visit between 45 and 60 minutes long, during which the author reads from her or his work to an audience of preferred size; discussion or Q&A may be included. A workshop does not equal a reading, so please do not apply for workshops through this program.


Who Can Apply?

Applications for readings are accepted throughout the year but must be submitted at least four weeks prior to the event. 
Each school, library, writing group, and community organization – the Host Organization – are eligible to apply.


How many times can the program be accessed?

Host Organization

  • Two readings: Each Host Organization may apply for up to two SWG author readings per program year (from August 1 to the following July 31). 
  • After April 30 of each year, host organizations may be permitted to apply for one additional reading, pending available funding. 
Author
  • The Author should be a current SWG member in good standing
  • Each Author is eligible for seven readings per program year. 
  • After April 30 of each year, an author may be approved for three additional readings (to a maximum of ten readings per program year), pending available funding. 


How Much Does It Cost?    

Host Organization

The Author Readings Program is a SWG-subsidized reading program. The Host Organization’s fee pays only a portion of the total Author Readings Program cost for each author. 
The Host Organization pays a reading fee of $60 directly to the SWG. When approved, The SWG will provide payment instructions to the Host Organization.
Please note: the Host Organization will not pay the author directly. 
The Host Group is also responsible for the costs of the writer’s meals, accommodations (where needed), as well as additional author requirements, and all related reading expenses, including facility rental and publicity. These arrangements must be made between the host and the author prior to the reading. (Please see the “Hosting Guidelines” linked at the bottom of this page.)

Author

It should not cost the Author anything to participate in this program. 
The SWG will directly pay each writer a fee of $250 per 45-60 minute reading, plus return mileage at a rate of .40/km. Please note: The SWG will only cover mileage within Saskatchewan. The minimum claimable travel expense is 20 km. 
An Author will submit their Author Claim Form(s) (found below) to the SWG within two weeks of the reading. This is how the Authors receive payment for their reading.


Please note:

  • It is important that you contact the author before you send in your application to ensure that they will be available at the selected time and date. SWG is unable to proceed until the author and reading date are confirmed.
  • Only Authors that are SWG members have not exceeded the maximum allowable readings per program year may participate in this program. 
  • Host Organizations are encouraged to coordinate with surrounding communities to arrange mini-tours for authors.

Selecting an Author:
 
To assist you in selecting a writer for your event, the SWG's searchable online database, “Find Saskatchewan Writers and Services” is a directory of Saskatchewan Writers' Guild members: https://www.skwriter.com/find-saskatchewan-writers-and-services  

You may also want to look through the SaskBooks Catalogue: https://www.skbooks.com/services-2/catalogues/ 

If you are unsure if an author is a SWG member, please contact the office. 

Consider the following questions when selecting an author: 
  • What size is your audience? 
  • What age group or grades will be included? 
  • Is the author’s material appropriate for your needs?
When you contact an author, you may initially just discuss their availability, but eventually, you should be sure to discuss:
  • The type of reading or topic you would like presented
  • The size and age of audience they are willing and comfortable presenting to
  • How the presentation will be delivered, i.e. content and subject matter, the format of the reading, what book they will be reading/discussing, etc
  • Any special arrangements or equipment the writer may need, i.e. audio/visual needs, special seating arrangements, the kind of space they require (gymnasiums are not usually the best setting unless there is a sound system in place.)

Other considerations:
  • The venue should include adequate lighting, a sound system if required, a table and/or podium, as well as a chair (optional) and water for the author.
  • Please ensure that you are familiar with the author’s work so that you can effectively introduce the author to your audience and/or prepare your audience.
  • The Host Organization will also want to communicate about accommodation information, if applicable, and determine if the Author has food allergies, sensitivities, or preferences. 
  • Please acknowledge the sponsorship of the SWG and our funders, SaskCulture and Saskatchewan Lotteries, during the introduction of your author. A sign may also be displayed during the reading. Please find templates for posters and signage on the bottom of this page.
Remember that all conditions are subject to the approval of the writer.


How to Apply
 
  1. Decide on the author you wish to invite, along with alternatives in case your first choice is not available.
  2. Contact the author(s) and book a tentative date before you make an application to SWG. Let him/her/them know that you are applying to the SWG Author Reading Program and that you will confirm the booking if/when your application has been approved.
  3. Send your application form (below) to the Saskatchewan Writers’ Guild at least four weeks before your planned event. You will know the status of your application approximately two weeks after its submission.
  4. Once your reading is confirmed, you will be invoiced for your portion of the author’s fee, which you submit directly to SWG.
  5. Contact the writer to confirm the date and make the final arrangements.
  6. After the reading is completed, please fill out and return the Host Report Form to the SWG office within two weeks of your reading. Missing Host reports will make you ineligible for future readings. 


Submit your application by:

Submissions are open until further notice.

SWG Author Readings Program
c/o Saskatchewan Writers’ Guild
Box 3986
Regina, SK, S4P 3R9

Fax: 306.565.8554  
Email: swgevents@skwriter.com
Online through the Application Form below

 
 
Name of Host Organization:*
Contact Person:*
Mailing Address:
City:
Province:
Postal Code:
Phone:* Use this format: xxx-xxx-xxxx
Email:*
 
Please indicate the audience demographics you represent:
(Check all that apply)
 School Children (0-12)
 Library Youth (13-18)
 Community Older Youth (19-29)
  Adults
  Senior Citizens (55+)
 
Do you identify with a specific cultural group?
 Aboriginal 
 Fransaskois 
 Other  
 
You are eligible to host up to two authors per program year. Please apply four weeks in advance of your event. You will receive a response within two weeks of your application.
N.B. All authors must be contacted FIRST to confirm their availability before SWG proceeds with your application.
 Requested Author NameAuthor travel
estimate (return)
Author
Contacted
and
Available?
Tentative Date(s)
#1 km
#2 km
 
The SWG will send you an invoice of $60 for the Host Reading Fees of each of your readings. Host Reading Fees are paid directly to the SWG.
 
Additional Notes
or Comments

 
 


Sponsor Acknowledgments
Please acknowledge the sponsorship of the SWG and our funders, SaskCulture and Saskatchewan Lotteries, during the introduction of your author. A sign may also be displayed during the reading. Please find templates for posters and signage on the bottom of this page.

Forms
The following forms are provided for your convenience:

For hosts:

Host Report Form - Fillable
Hosting Guidelines
Sponsor Acknowledgement Signage
Readings Poster

For authors:

Author Reading Claim Form - Fillable

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