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» Author Readings Program

The following forms are provided for your convenience

For hosts:
Host Report Form
Hosting Guidelines
Sponsor Acknowledgment Signage  
Readings Poster

SWG Author Readings Program Brochure 2015-2016

For authors:
Author Reading Report & Expense Claim Form

NB: You should be submitting your Expense Claim Form no more than thirty days after the reading has taken place. Also note that cheques can be issued only to persons, not businesses. Authors may only do up to a maximum of seven readings per fiscal year as part of the Author Readings Program.

*A new rate of $250 will be paid to authors for each reading.

For Hosts:

Inviting Writers to Your School, Library or Community

The SWG Author Readings Program makes it possible for people of all ages to meet and listen to their favourite Saskatchewan authors and storytellers. Schools, libraries,writing groups, community organizations and readers around the province have the opportunity to benefit from this program. SWG’s finest authors of every genre share the distinctiveness of their own stories when they visit.

Who Can Apply? 

Each school, library, writing group, and community organization may apply for up to two SWG author readings per program year. Applications for readings are accepted throughout the year as of August 2015, but must be submitted at least four weeks prior to the event.

One reading is defined as an author visit between 45 and 60 minutes long, during which the author reads from her or his work to an audience of preferred size; discussion or Q&A may be included. A workshop does not equal a reading, so please do not apply for workshops through this program.

Tips on How to Select, Contact and Host an Author Reading

It is important that you contact the author before you send in your application to ensure that he/she will be available at the selected time and date. SWG is unable to proceed until the author is confirmed.

Please note only authors that are members of the SWG may participate in this program.

To assist you in selecting a writer for your event, the SWG's searchable online database is a comprehensive directory of Saskatchewan Writers' Guild members and their works and includes many helpful author websites.You may also want to look through the SaskBooks Catologue to find books and authors from Saskatchewan.

Hosts are encouraged to coordinate with surrounding communities to arrange mini-tours for authors.

2. Consider the following questions when selecting an author:

  • Who is your audience?
  • What size is your audience?
  • What age group or grades will be included?
  • Is the author’s material appropriate for your needs?

3. Contact the author to discuss:

  1. the type of reading or topic you would like presented
  2. the size of audience they are willing and comfortable presenting to
  3. how the presentation will be delivered, i.e. content and subject matter, the format of the reading, what book they will be reading/discussing

4. Confirm the date, determine the author’s mileage to and from the venue and finalize arrangements with the author. Reading dates may only be altered if they occur in the same program year. (August 1 to next July 31 annually.)

Discuss any special arrangements or equipment the writer may need. For example audio/visual, special seating arrangements, the kind of space they require (gymnasiums are not usually the best setting unless there is a sound system in place).

5. Please ensure that you are familiar with the author’s work so that you can effectively introduce the author to your audience and/or prepare your audience.

6. The venue should include adequate lighting, a sound system if required, a table and/or podium, as well as a chair (optional) and water for the author.

Remember that all conditions are subject to the approval of the writer.

How Much Does It Cost?
The SWG will send the host an invoice of $110 for the Host Reading Fees of each of your readings. A reduced rate of $56 is available to schools with fewer than 100 students or libraries and community groups with less than 100 members at the time of application. Fees are not based on audience members. Host Reading Fees are paid directly to the SWG.

The Host group is also responsible for the costs of the writer’s meals, accommodations (where needed), as well as additional author requirements, and all related reading expenses, including facility rental and publicity.

NB: The Host group’s fee pays only a portion of the total Author Readings Program cost for each author. The SWG subsidizes the program, paying each writer directly a fee of $250 plus mileage costs. (The SWG will not cover mileage for writers living out of province.)

Sponsor Acknowledgments

Please acknowledge the sponsorship of the SWG and our funders, SaskCulture and Saskatchewan Lotteries, during the introduction of your author. A sign may also be displayed during the reading. Please find templates for posters and signage on the top of this page.

Application Process

  1. Decide on the author you wish to invite, along with alternatives in case your first choice is not available.
  2. Contact the author(s) and book a tentative date before you make an application to SWG. Let him/her know that you are applying to the SWG Author Reading Program and that you will confirm the booking if/when your application has been approved.
  3. Send your application to the Saskatchewan Writers’ Guild at at least four weeks before your planned event. You will know the status of your application in approximately two weeks after its submission. Please submit the following form: AuthorReading2015 or use the online Application Form.
  4. Once your reading is confirmed, you will be invoiced for your portion of the author’s fee, which you submit directly to SWG.
  5. Contact the writer to confirm the date and make final arrangements.
  6. After the reading is completed, please fill out and return the report form to the SWG office.

    NB: One reading is defined as an author visit between 45 and 60 minutes long, during which the author reads from her or his work to an audience of preferred size; discussion or Q&A may be included.

    A workshop does not equal a reading, so please do not apply for workshops through this program.

Submit your application to:

SWG Author Readings Program
c/o Saskatchewan Writers’ Guild
Box 3986
Regina, SK  S4P 3R9

by fax to 306.565.8554 or email to

or use the online Application Form

Contact the Program Assistant at or at 306.791.7749 for any further information.

This website design and development made possible by Saskatchewan Lotteries and SaskCulture