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SWG Seeks Part-Time Communications Liaison

The Saskatchewan Writers’ Guild (SWG) is seeking an experienced individual with strong communications and InDesign skills to fill the part-time position of Communications Liaison in the Regina office. This position supports the work of a particularly active provincial non-profit arts organization, which offers numerous programs and services for writers throughout the province. The Communications Liaison will create and disseminate member communications, news releases and public service announcements, and prepare communication support for all Guild programs and events, including readings, professional development programs, conferences, collaborative programs, and publications of the Guild. The salary range is $16,380- $20,592 per annum, plus great benefits, and the position starts immediately.

Please submit applications online only to info@skwriter.com with a cover letter and brief résumé outlining your matching qualifications. Please use the subject line: SWG Communications Liaison Application. Only those chosen for interviews will be contacted.

Deadline for applications is 12:00 pm (noon) April 17, 2014.

 

Saskatchewan Writers’ Guild
Job Description
Communications Liaison

Accountability/Performance Review
The Communications Liaison reports directly to the Executive Director and the Program Manager, and in collaboration with other Guild staff. The Executive Director reviews his/her performance.

Brief Summary of Responsibilities
The Communications Liaison (Regina) is responsible for creating and disseminating member communications (newsletter), news releases and public service announcements, and preparing communication support for all Guild programs and events, including readings, professional development programs, conferences, collaborative programs, and for design and layout of all Guild publications. This position supports the work of a particularly active provincial non-profit arts organization, which offers numerous programs and services for writers throughout the province.

Key Responsibilities
The Communications Coordinator will ensure that the SWG communicates with members, the media, funding bodies, and the public in ways that effectively support the goals and objectives of the organization, and that all publications of the Guild are produced in a timely and professional manner.

    Prepare and disseminate member communications, including weekly membership emails (Ebriefs)

  • Design and layout of bi-monthly member newsletter, 6 times/year (Freelance)
  • Resource publications, annual reports
  • Bi-annual magazine of new writing by members (Spring)
  • Annual writing magazine for teens (Windscript)

    Media relations responsibilities include preparing and distributing news releases and public service announcements regarding all newsworthy events, programs and developments to appropriate local, provincial, and national media outlets and for Guild website updates, Facebook, Twitter and YouTube uploads
    Handling media requests and making referrals as needed
    Communication support for all Guild programs and events, including readings, professional development programs, conferences, and collaborative programs
    Communication to the community at large includes the promotion of all publicly-accessible programs and events through advertising, posters, flyers, and other means; as well as communication with other agencies and organizations
    Communication support includes graphic design and print production services; maintaining files of photographs, periodicals, and other resources;
    Oversight of the application of the Guild and funder logos;
    Consultation regarding issues of communication policy and practice; and the conducting of surveys as needed
    Overseeing budgets for various publications
    Other duties as assigned

Key Competencies
    Broad communications experience
    Knowledge of  InDesign and Photoshop is essential
    Ability to manage multiple projects concurrently, and in a timely and cost-effective manner
    Sound general knowledge of marketing principles and processes, including market research, advertising procedure, corporate identity, marketing communications, and promotional strategy.
    Display good organizational and time-management skills, including the ability to create and manage filing systems and information resources
    Possess knowledge or undertake research in order to understand and give well- informed advice as needed on a broad range of communication policy issues
    Excellent written communication skills, displaying a consistent level of excellence in news and feature writing, grammar, spelling, proofreading, and preparation of a variety of reports and proposals
    Familiar with all aspects of the planning and production of print communications, and will be able to knowledgeably supervise the work of writers, editors, graphic designers, and printers
    Will possess media relations skills, advancing the interests of the SWG by providing the media with clear, accurate and timely information and by responding to media enquiries in a prompt and helpful manner
    Be familiar with all aspects of electronic communications, including web site and electronic mail communications; and will be able to work with web site designers and others to plan and execute a strategy for electronic communications
    Basic working knowledge of electronic communications, including email and web page design applications and familiarity with Skype, Facebook, Twitter, and YouTube, etc.
    Knowledge of marketing and public relations
    knowledge of public communications practices and techniques
    Facilitate marketing strategies and awareness of the Guild programs and services
     create template thank you letters and distribute to all relevant program contacts, sponsors, etc.
    Arrange for design and distribution of invites for special events
    Keep fingers on the pulse of Guild activities and relay them to members and the public



Personal Characteristics
    Ability to establish priorities and to work independently with little supervision
    Ability to work cooperatively and effectively with internal and external partners
    Ability to adapt to changing environments with tact and good judgement
    Must make clear and timely decisions in the best interests of the Guild
    Excellent interpersonal, time management, problem solving and organizational skills

Qualifications
    Available to work flexible hours
    Experience in working with volunteers
    Valid driver’s licence and access to a vehicle


Assets

    Knowledge of current challenges and opportunities relating to the writing community
    Familiarity with the Saskatchewan Writers’ Guild
    Familiarity with non-profit organizations

 

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